April 4, 2022

Posted: April 1, 2022 | Updated: August 24, 2023

AGENDA

 

NOTICE AND CALL OF PUBLIC MEETING

 

GOVERNMENTAL BODY:                         THE CITY COUNCIL OF CRESCO, IOWA

DATE OF MEETING:                                   APRIL 4, 2022

TIME AND PLACE OF MEETING:             5:30 P.M. CITY HALL, 130 N PARK PLACE

 

PUBLIC NOTICE IS HEREBY GIVEN THAT THE ABOVE MENTIONED

GOVERNMENTAL BODY WILL MEET AT THE DATE, TIME AND PLACE SET OUT ABOVE.  THE TENTATIVE AGENDA FOR SAID MEETING IS AS FOLLOWS:

 

ROLL CALL:  KRIENER, McCONNELL, FORTUNE, BOUSKA, CARMAN

 

ACT ON THE CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time council votes on the motion.

 

  1. Approval of the Agenda
  2. Approval of the Claims
  3. Approval of Minutes from March 21, 2022
  4. Approval of Minutes from March 21, 2022 CIP Worksession
  5. Approval of Class C Liquor License (LC) with Outdoor Service and Sunday Sales to Howard County Agricultural Society d/b/a Mighty Howard County Fair – Howard County Expo Center (change of map of licensed premises)
  6. Approval of Application for Tax Abatement under the Urban Revitalization Plan for Adrian Samec

 

STAFF REPORTS: There may be action taken on each of the items listed below.

  1. Public Works
  2. Police
  3. Administration
  4. Committee Updates

 

COMMENTS FROM AUDIENCE: (This portion of the agenda is for comments that are not related to one of the items listed on the agenda.  Comments can only be received. No formal action by the Council can be taken.    Those making public comments will be asked to state their name and address, and to speak from the podium.)

 

BUSINESS:  There may be action taken on each of the items listed below.

  1. Josh Dank from Clapsaddle-Garber Associates to Present Bids and Recommendations for the Runway Drainage Improvements Project
  2. Public Hearing on the Proposed Plans, Specifications, Form of Contract, and Estimate of Said Improvements for the Airport Runway Drainage Improvements Project
  3. Resolution Making Award of Contract for the Airport Runway Drainage Improvements Project
  4. Josh Dank to Discuss Possible Future Airport Projects and Grant Applications
  5. Public Hearing to Approve the Capital Improvement Plan
  6. Resolution Adopting the Capital Improvement Plan (“CIP”) for 2022 – 2027
  7. Request from The Broken Road Grill and Bar to Adjust the Amortization Schedule for Repayment of Revolving Loan
  8. Motion to Award Hotel/Motel Tax Grants for Tourism Projects
  9. Motion to Declare a Public Purpose and Approval of $15,000 Payment to Howard County Business & Tourism in Accordance with the 28E Agreement
  10. Resolution Authorizing the Mayor to Enter into a Pump Maintenance Service Agreement with Electric Pump
  11. Resolution Approving the Investment Policy for the City of Cresco
  12. Resolution Approving the Record Retention Policy for the City of Cresco
  13. Resolution Setting Charges for Services to Private Parties
  14. Discuss Proposed Pickleball Project and Possible Motion to Approve Plans and Solicit Quotes
  15. Clarification of Garbage and Recycling Procedures

 

ADJOURN:

 

THIS NOTICE IS GIVEN AT THE DIRECTION OF THE MAYOR PURSUANT TO CHAPTER 21, CODE OF IOWA AND THE LOCAL RULES OF SAID GOVERNMENTAL BODY.  POSTED APRIL 1, 2022.

MINUTES

Mayor Brenno called the Cresco City Council meeting to order on April 4, 2022, at 5:30 pm. Council Members Kriener, McConnell, Fortune, Bouska, and Carman were present. No council members were absent.

Carman made the motion to approve the consent agenda which included approval of the: agenda; claims; minutes from March 21, 2022 meeting and CIP worksession; Class C Liquor License (LC) with outdoor service and Sunday sales to Howard County Agricultural Society d/b/a Mighty Howard County Fair – Howard County Expo Center (change of map of licensed premises); tax abatement under the Urban Revitalization Plan for Adrian Samec. Bouska seconded and it passed all ayes.

Public Works Director Widell reported (a) the yardwaste pile was burned today. This is the most effective and cost-efficient option for the City to get rid of the brush pile; (b) CIT will be here soon to start the cleaning and televising of sanitary sewers. This year they will be doing everything west of 3rd Street West. Letters will be sent to affected properties as soon as we get a date scheduled; (c) yardwaste pickups will be April 18, May 2nd, 16th, and 31st; (d) Andy Ludeking will be approaching Council to discuss the lot in Websters so Council was reminded to look at the property and consider the request to either sell part of it or plant trees.

Police Chief Ruroden submitted a report: (a) March Police report was shared; (b) waiting to hear from the attorney regarding the dog issue we are having; (c) he received a letter requesting installation of a four-way stop at 5th Ave E and 2nd St E after an accident. He reported that most incident calls occur at controlled intersections with signs. He asked Council to look at the intersection and make the decision whether stop signs are needed at this uncontrolled intersection; (d) Gatlin Keehner will move from a Reserve Officer to a Full-Time Officer on April 18, 2022; (e) officers have been busy with trainings; (f) Eddie Eagle programs have been done at Notre Dame and Kessel Kids; (g) officers are making a presence at Crestwood by having lunch and attending recess with the students.

City Clerk Elton reported: (a) Housing Rehab open houses were March 25th and bids are due April 11th so we are hoping to get contractors to bid on those two projects; (b) Cresco Food Technologies will attend the April 18th Council meeting to discuss the renewal of the Industrial Agreement; (c) advertising for open positions on Boards and Commissions; (d) advertising for the City Clerk position after Teresa McGee resigned from the Deputy Clerk and Michelle prepares for retirement in 2023; (e) the current water meters and software are outdated and replacements are not available. We will need to upgrade to new meter transmitters that will report to a receiver that will be placed on the small water tower. We will start with one receiver to see if it will pick up the whole town but may need an additional one. We have ordered the receiver for $7,500 and also several new meters. There is a big delay in delivery so we need to order them in advance but we don’t want too many until the batteries start dying in the existing meters which we anticipate will happen in the next 5-10 years.

Mayor Brenno asked for comments from the audience. He explained that this portion of the agenda is for comments that are not related to one of the items listed on the agenda.  Comments can only be received. No formal action by the Council can be taken. Those making public comments will be asked to state their name and address, and to speak from the podium.

Jeff Wilson, owner of Wilson Custom Tree in Cresco, voiced concerns with the way that the boulevard trees are being trimmed incorrectly and suggested that the City should hire professionals. He also stated that he felt his company should have gotten the stump grinding contract since it was a tie this year and he was the only one to submit a bid last year. He also stated that he felt the City should go out for bids for trimming and removing trees.

Josh Dank from Clapsaddle-Garber Associates (“CGA”) reported that two bids were received for the Runway Drainage Improvements Project: Skyline Construction $102,700 and Mehmert Tiling $99,245. The bids were reviewed and CGA recommended approving the low bid from Mehmert Tiling. They also recommended that the two alternatives be declined and only award the base contract. CGA and the City will work on a change order that should reduce the price by about $10,230 since the total cost with engineering fees would be over the grant amount received. The City received a grant for 85% of the total project up to $110,500 maximum from the Iowa DOT.

Mayor Brenno opened the public hearing on the proposed plans, specifications, form of contract, and estimate of said improvements for the Airport Runway Drainage Improvements Project. There were no oral or written comments and the public hearing was closed. Carman made the motion to approve the resolution making award of contract to Mehmert Tiling for $99,245 for the Airport Runway Drainage Improvements Project. McConnell seconded and it passed all ayes.

Josh Dank explained to Council that the runway is in poor condition at the airport. They recommend that the City do a concrete repair project for an estimated cost of $150,000 and then in a few years do a complete 2” asphalt overlay for about $500,000. These projects are eligible for grants but would require 15-21% local match if they are awarded. The runway lights may need to be upgraded which would be about $300,000. He also reported that they doubled the grant amounts for hangars to $300,000 this year but was not sure if that would be available in the future. CGA recommended making runway improvements soon to avoid the runway deteriorating too much and requiring a rehabilitation project costing $1.8 million. A new runway could cost $4 million. The current PCI rating is 45 for our runway. Recommended classifications are for major rehabilitation from 41 to 45 and reconstruction under 40. The joints are in really bad shape and joint sealing is not eligible for grants.

Mayor Brenno opened the public hearing to approve the Capital Improvement Plan for 2022 – 2027. There were no oral or written comments and the public hearing was closed. Carman made the motion to approve the resolution to adopt the Capital Improvement Plan for 2022 – 2027. Bouska seconded and it passed all ayes.

Kevin and Carol Lundt, owners of Broken Road Grill and Bar, explained they have encountered numerous delays in opening their new business due to additional remodeling and supply chain issues. They have been working with contractors to get it remodeled and opened, but are still waiting for several appliances. They appreciate the loan the City gave them which has enabled them to make the improvements. They requested that Council give them three free months to get their business open and then resuming the amortization schedule for repayment of the loan. Bouska made the motion to grant a three-month holiday and extend the repayment schedule to mature in March 2029 instead of December 2028. Fortune seconded and it passed all ayes.

Hotel/Motel Tax of $5,929.83 was received this quarter with four applications received for $8,500. Fortune made the motion to award Hotel/Motel Tax Grant to: Cresco Theatre & Opera House $500 for a live show called “Owl at Home” performed by Luther College; Cresco Chamber $1,750 for Family Fun Nights; Driftrunners Snowmobile Club $1,750 for trail maps; Howard County Fair $4,000 for marketing. McConnell seconded and it passed all ayes.

Bouska made the motion to approve a payment of $15,000 to Howard County Business & Tourism and declare the public purpose of advancing economic and community development and improving tourism in Cresco and Howard County in accordance with the 28E Agreement. Carman seconded and it passed all ayes. Jason Passmore explained what the request for funding would be used for. The amount has not increased for over the past 10 years so next year they will be requesting an additional $5,000.

McConnell made the motion to approve a resolution authorizing the Mayor to enter into a Pump Maintenance Service Agreement for three years with Electric Pump. Kriener seconded and it passed all ayes.

Carman made the motion to approve a resolution approving the Investment Policy for the City of Cresco. McConnell seconded and it passed all ayes.

The Record Retention Policy was discussed and Bouska pointed out the difficulties in complying with destroying electronic records after the retention period. Staff will try their best to follow the destruction dates. Bouska made the motion to approve a resolution approving the Record Retention Policy for the City of Cresco. McConnell seconded and it passed all ayes.

Carman made the motion to approve a resolution setting charges for services to private parties. Kriener seconded and it passed all ayes.

The proposed plans for the Pickleball Project were reviewed. McConnell made the motion to approve the plans and solicit quotes. Bouska seconded and it passed all ayes.

Mayor Brenno reported the City staff and Council have received many questions regarding the new garbage and recycling procedures. He pointed out that this issue was discussed at seven different council meetings beginning on September 8, 2021 and concluding with the approval of the Ordinance on December 20, 2021. There were public hearings for approval of the contract and for the ordinance change on two separate nights. The notices were published in the paper and posted at the Library and City Hall and on the website. TPD also published a story on the carts on 9/15/21. Hawkeye Sanitation requested the change in collection procedures including requiring everyone to use carts for their garbage and recycling. This allows them to purchase a truck that will dump the carts and to monitor the total amount of garbage collected to help reduce extra trips to the landfill and extra tipping fees. Council had many concerns and posed many questions and requested that Hawkeye Sanitation consider these and develop a plan to address them. The City only does the billing for Hawkeye Sanitation so the procedures need to be worked out with Hawkeye Sanitation and questions should be directed to them regarding individual needs. Dena Bentley had several specific questions that Council referred her to discuss with Hawkeye Sanitation. Mayor Brenno again stressed that this program was requested by Hawkeye Sanitation and that they need to work with the citizens to implement it and the City only does the billing.

Carman moved to adjourn the Council Meeting at 6:52 pm. Bouska seconded and it passed all ayes. The next regular Cresco City Council meeting will be April 18, 2022, at 5:30 pm at Cresco City Hall.

Mayor: David J. Brenno
City Clerk: Michelle Elton

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Documents

2022 City Council Agendas, Minutes