Posted: July 16, 2021 | Updated: August 29, 2023
AGENDA
CITY OF CRESCO, IOWA
CITY COUNCIL WORK SESSION
CAPITAL IMPROVEMENT PLANNING PROCESS
Monday, July 19, 2021 6:00 PM or soon thereafter
Cresco City Hall – 130 North Park Place
- Call to Order and Introductions
- General Overview of the Meeting
- Definition of capital improvements plan
- Summary of the CIP process
- The Steps in the CIP Preparation Process
- The Time Table for the CIP Preparation Process
- Tentative Dates
- Goals & Objectives of Each Meeting
- Defining the Roles and Expectations of all the Participants in the CIP Process
- Consultant or Coordinator
- City Hall Staff
- City Department Heads
- City Financial Advisor
- City Engineer
- Mayor & City Council Members
- Review of Potential Projects – Sources
- Comprehensive Plan – Suggestions
- Infrastructure Studies
- City Department Head Lists
- Mayor & Council Members Lists
- Goal Setting Reports – Past & Present
- Review of Projects Proposed by Mayor and Council Members
- Summary of Potential Capital Projects from Department Heads
- Street & Storm Sewer Projects
- Water Utility Projects
- Wastewater/Sanitary Sewer Project
- Park Projects
- Fire Facilities & Equipment
- Public Works Facilities & Equipment
- City Hall
- Library Projects
- The Next CIP Meeting
- Purpose and Overview
- Date, Time & Location
- Advance Preparation – Who & What
- Comments and Questions
- Adjourn
THIS NOTICE IS GIVEN AT THE DIRECTION OF THE MAYOR PURSUANT TO CHAPTER 21, CODE OF IOWA AND THE LOCAL RULES OF SAID GOVERNMENTAL BODY. POSTED JULY 16, 2021.
MINUTES
Mayor Pro-Tem Bouska called the Cresco City Council CIP worksession to order on July 19, 2021, at 6:00 pm. Council Members Brenno, McConnell, Fortune, Bouska, and Carman were present. No council members were absent. Also present were PWD Widell, City Clerk Elton, and Deputy Clerk McGee.
Pat Callahan from Callahan Municipal Consultants LLC explained the steps in the Capital Improvement Plan (“CIP”) Process. The Council set the minimum cost at $50,000 for nonrecurring projects and equipment replacements to be included in the CIP.
Mr. Callahan reported that he had met with the Department Heads earlier in the day to get their lists of potential projects and equipment. He was amazed at the number of big projects that need to be done soon and forewarned the Council that most were going to cost a lot of money. The Council discussed some of the projects and suggested a few additional items to consider.
The Department Heads will now fill out a form for each potential project with a cost estimate and justification of why it is needed. Mr. Callahan will then compile all the information for Council to grade/prioritize each item. The highest priorities would be done in 1-2 years, the next in 3-4 years, and then 5-6 years. Projects not falling into one of these categories would still be listed for consideration later.
The Council will then need to figure out how to fund the projects. Mr. Callahan will present a CIP to the Council and the public for review before the Council approves the plan. Quarterly updates will be done to make sure it keeps moving forward. It will be a working document that the City will then be able to update every three years as projects get completed and new projects come up.
Carman moved to adjourn the worksession at 7:28 pm. Bouska seconded and it passed all ayes. The next regular Cresco City Council meeting will be August 2, 2021, at 5:30 pm at City Hall.
Mayor Pro-Tem: Amy Bouska
City Clerk: Michelle Elton