City Council-November 6, 2023 Agenda

Posted: November 3, 2023 | Updated: November 17, 2023

AGENDA

NOTICE AND CALL OF PUBLIC MEETING

 

GOVERNMENTAL BODY:                         THE CITY COUNCIL OF CRESCO, IOWA

DATE OF MEETING:                                   NOVEMBER 6, 2023

TIME AND PLACE OF MEETING:             5:30 P.M. CITY HALL, 130 N PARK PLACE

 

PUBLIC NOTICE IS HEREBY GIVEN THAT THE ABOVE MENTIONED

GOVERNMENTAL BODY WILL MEET AT THE DATE, TIME AND PLACE SET OUT ABOVE.  THE TENTATIVE AGENDA FOR SAID MEETING IS AS FOLLOWS:

 

ROLL CALL:  CARMAN, BOUSKA, FORTUNE, McCONNELL, KRIENER

 

ACT ON THE CONSENT AGENDA: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time council votes on the motion.

  1. Approval of the Agenda
  2. Approval of the Claims
  3. Approval of Minutes from October 16, 2023
  4. Approval of Minutes from October 23, 2023 Special Meeting
  5. Approval of Street Closing Permit for Portions of 3rd Ave W, 2nd St W, Alley Between 3rd Ave W and 4th Ave W, and North Elm St for United Methodist Church Swiss Steak Dinner on November 20, 2023
  1. Approval of Designated Snowmobile Trail in City Limits for December 1, 2023 through April 1, 2024
  1. Approval of Application for Tax Abatement under the Urban Revitalization Plan for Lacey & Anthony Greer
  1. Approval of Parade Permit for Portions of 3rd Avenue and North Elm Street for the Santa’s Holiday Parade on November 24, 2023

 

STAFF REPORTS: There may be action taken on each of the items listed below.

  1. Public Works
  2. Police
  3. Administration
  4. Committee Updates

 

COMMENTS FROM AUDIENCE: (This portion of the agenda is for comments that are not related to one of the items listed on the agenda.  Comments can only be received. No formal action by the Council can be taken.    Those making public comments will be asked to state their name and address, and to speak from the podium.)

 

BUSINESS:  There may be action taken on each of the items listed below.

  1. Scott Huneke with WHKS to Update on Projects
  2. Approval of Pay Request #4 for $139,179.16 to Wicks Construction, Inc for the Downtown Crosswalk Project
  3. Approval of Pay Request #4 for $259,442.24 to Generation X Construction, LLC for the 7th Street West Reconstruction Project
  4. Resolution Authorizing the Mayor to Enter into a Professional Services Agreement with WHKS & Co for the Cresco Wastewater Treatment Plant – Age Related Equipment Replacement
  5. Approval of Pay Request #1 to Howard County Conservation Board for $82,665.00 for the Prairie Springs and Prairie Farmer Trail Rehabilitation Project
  6. Resolution Approving Loan Agreement for Loan of Funds from the CUSB Historic Downtown Revolving Loan Fund and the City of Cresco to Alanda and Brandon Meyer D/B/A Bam Sam Jam Rentals, LLC
  7. Resolution Approving Loan Agreement for Loan of Funds from the CUSB Historic Downtown Revolving Loan Fund and the City of Cresco to Kubik Inc., Mark and Danna Kubik
  8. Resolution Authorizing the Mayor to Sign a Rural Housing Needs Assessment Grant Agreement with Iowa Economic Development Authority for the Rural Housing Readiness Grant
  9. Resolution Authorizing the Mayor to Sign a Program Fee Agreement with Iowa State University Extension and Outreach
  10. Resolution Authorizing the Mayor to Enter into a Standard Professional Services Agreement to Prepare a New Comprehensive Plan
  11. Resolution Authorizing the City Clerk to Enter into a Third-Party Administration Service Agreement with Employee Benefit Systems (“EBS”)
  12. Request for Sewer Adjustment for Water not Entering the Sanitary Sewer System from Brandon Kerian for City of Cresco-Beadle Park
  13. Request for Sewer Adjustment for Water not Entering the Sanitary Sewer System from Derek Dittmer for Shady Oaks Trailer Park
  14. Resolution Adopting the Annual Project List Update to the Capital Improvements Plan (“CIP”) 2022 to 2027
  15. Resolution Authorizing the Mayor to Sign the Offer of Employment for the City Clerk Position
  16. Resolution Authorizing Signers on Depository Accounts
  17. Discuss Public Works Director Hiring Process

 

 

ADJOURN:

THIS NOTICE IS GIVEN AT THE DIRECTION OF THE MAYOR PURSUANT TO CHAPTER 21, CODE OF IOWA AND THE LOCAL RULES OF SAID GOVERNMENTAL BODY.  POSTED NOVEMBER 3, 2023.

MINUTES

Mayor Brenno called the Cresco City Council meeting to order on November 6, 2023, at 5:30 pm. Council Members Carman, Bouska, Fortune, McConnell, and Kriener were present. No Council Members were absent.

McConnell made the motion to approve the consent agenda which included approval of the:  agenda; claims; minutes from October 16, 2023; minutes from October 23, 2023 special meeting; Street Closing Permit for portions of 3rd Ave W, 2nd St W, alley between 3rd Ave W and 4th Ave W, and North Elm St for United Methodist Church swiss steak dinner on November 20, 2023; designated snowmobile trail in city limits for December 1, 2023 through April 1, 2024; tax abatement under the Urban Revitalization Plan for Lacey and Anthony Greer for 575 York St; Parade Permit for portions of 3rd Ave E and North Elm St for the Santa’s Holiday Parade on November 24, 2023. Carman seconded and it passed all ayes.

Public Works Director Widell reported: (a) Downtown Crosswalk Project is almost complete. They have removed and poured the patches for the pedestals and have a few signs to install; (b) 7th St W has been rocked but remains closed. They have started working on the sink hole. The County continues to haul out fill from the piles at the airport; (c) CIT completed the cleaning of the south aeration basin and it went well. Both basins have now been cleaned and new membranes installed so it shouldn’t have to be done for another 10 years; (d) all departments have been busy completing fall maintenance and getting ready for winter. Water Dept has a few watermain break patches that will be concreted this week; (e) Yardwaste pickup ends November 13th and will resume in the spring. Schedules are available at City Hall and the City website.

Police Chief Ruroden submitted the October Police Report.

Deputy Clerk Hill reported: (a) the election and the annual firefighters pancake supper is on November 7th; (b) busy working on budget. Tony, Michelle and I will be attending the budget trainings next week; (c) the Fitness Center had to replace a pump and heater for the pool. We will have to do a budget amendment but, fortunately, Scott Thomson is paying for half of it.

Carman reported that the Library Silent Auction starts November 20th.

Mayor Brenno recognized two employees with service anniversaries in November and thanked them for their dedication and years of service to the City and residents: Adam Barnes – Street Dept 9 years; Dean Reicks – Street Dept 32 years.

Mayor Brenno asked for comments from the audience. Jason Passmore reported the Chamber/CIDC Banquet is November 17th and will recognize Curtis Trees and CUSB as Businesses of the Year. Crestwood All-Sports Booster Club is Organization of the Year. Jingle in Your Pocket is running thru December 8th to encourage shopping locally. There will be double Jingle cards on November 25th for Small Business Saturday. Banks are sponsoring 40 prizes of $100 each. Thanks to the Boys and Girls Basketball teams for putting up Christmas lights. Cresco Holiday Open Houses are Sunday, November 19th for local businesses. The Santa Parade is November 24th at 4 pm. The Child Care Solutions fund raised $101,900. The State has now matched 2-1 dollars. Good Times is hoping to open in January.

Scott Huneke from WHKS updated Council on the 7th St W Reconstruction and Downtown Crosswalk Projects. There was an incident at Hawkeye Sanitation from the airport debris piles today. Generation X has been in contact with their insurance company and the City will not be responsible for the damages. Gravel will be applied for the winter and will have ramps to meet the existing concrete. It should be reopened by December but restricted for heavy truck traffic. The Downtown Crosswalk Project is about 96% complete. The pedestals will remain covered for a few more days to let the concrete cure. Kriener made a motion to approve Pay Request #4 for $139,179.16 to Wicks Construction, Inc for the Downtown Crosswalk Project. McConnell seconded and it passed all ayes.

McConnell made the motion to approve Pay Request #4 for $259,442.24 to Generation X Construction, LLC for the 7th Street West Reconstruction Project. Fortune seconded and it passed all ayes.

Bouska made a motion to approve the resolution authorizing the Mayor to enter into a Professional Services Agreement with WHKS for the Cresco Wastewater Treatment Plant – Age Related Equipment Replacement. Carman seconded and it passed all ayes.

Howard County Conservation Board sent a letter thanking Council and City staff for working with them on the Prairie Springs Trail Rehabilitation Project. After the COVID-19 Relief Recreational Trails Program Grant, the City’s portion was $82,665. Without the help and financial commitment from the City, the project may not have been feasible. McConnell made a motion to approve Pay Request #1 (Final) for $82,665 to Howard County Conservation Board. Carman seconded and it passed all ayes.

Carman made a motion to approve the resolution approving the Loan Agreement for a loan of $50,000 from the CUSB Historic Downtown Revolving Loan Fund and the City of Cresco to Alanda and Brandon Meyer dba Bam Sam Jam Rentals, LLC. Fortune seconded and it passed all ayes.

Bouska made a motion to approve the resolution approving the Loan Agreement for a loan of $20,000 from the CUSB Historic Downtown Revolving Loan Fund and the City of Cresco to Kubik Inc., Mark and Danna Kubik. Carman seconded and it passed all ayes.

Kriener made the motion to approve a resolution authorizing the Mayor to sign a Rural Housing Needs Assessment Grant Agreement with Iowa Economic Development Authority for the Rural Housing Readiness Grant. Carman seconded and it passed all ayes.

Carman made the motion to approve a resolution authorizing the Mayor to sign a Program Fee Agreement with Iowa State University Extension and Outreach. Bouska seconded and it passed all ayes.

Three proposals were received to prepare a Comprehensive for the City. The proposals were: Upper Explorerland Regional Planning Commission $21,209 less a 20% funding grant; MSA $30,000; CEDA $23,041. All proposals estimate taking 8-12 months to complete. Carman made the motion to approve a resolution authorizing the Mayor to enter into a Standard Professional Services Agreement to prepare a new Comprehensive Plan with Upper Explorerland Regional Planning Commission for $16,967 (after grant of $4,242). Fortune seconded and it passed all ayes.

Bouska made a motion to approve the resolution authorizing the City Clerk to enter into a Third-Party Administration Service Agreement with Employee Benefit Systems “EBS”. Fortune seconded and it passed all ayes.

Carman made the motion to approve a sewer adjustment of $107.87 for water not entering the sanitary sewer system for Brandon Kerian for City of Cresco – Beadle Park. McConnell seconded and it passed all ayes.

Carman made the motion to approve a sewer adjustment of $468.17 for water not entering the sanitary sewer system for Derek Dittmer for Cresco Park, LLC. Kriener seconded and it passed all ayes.

McConnell made a motion to approve a resolution adopting the annual project list update to the Capital Improvement Plan (“CIP”) 2022 to 2027. Carman seconded and Kriener, McConnell, Carman, and Fortune voted aye. Bouska voted nay. The motion passed by majority vote.

Bouska made a motion to approve a resolution authorizing the Mayor to sign the Offer of Employment for the City Clerk position with Nicole Hill. Carman seconded and it passed all ayes.

Carman made the motion to approve the resolution authorizing signers on depository accounts to change the signers to Michelle Elton and Anthony Sturm. Kriener seconded and it passed all ayes.

Following the resignation of Nate Widell, applications were received for the Public Works Director. Applications will be reviewed by Council and interviews set up. Full Council will be conducting the interviews and applicants will have the ability to request a closed session.

Carman moved to adjourn at 6:02 pm. McConnell seconded and it passed all ayes. The next regular Cresco City Council meeting will be November 20, 2023, at 5:30 pm at Cresco City Hall.

 

Mayor David J. Brenno
City Clerk Michelle Elton

Documents

2023 City Council Agendas, Minutes